How to decline a job offer?

Sometimes it happen that we receive two job offers together and need to decline one out of them. Or sometimes because of some other reasons we need to do it. No worries… should do it properly with dignity and politeness. So that the doors for the future should remain with that company or employer. Read this article and know how to decline a job offer without burning the bridge!

How to Decline a Job Offer?

You applied, you interviewed, and you got job……not job, but ‘jobs’!! Sometimes it happens. If you’ve been applying for several jobs you may receive more than one job offers at the same time. Or sometimes you receive a role that’s not the right fit. You might be wondering how to decline the job offer. It’s vital to be polite and thank the hiring manager for the offer.

But the question is how you would decline the offer? Would it be better to place a reason? What if you may like to work with the same company in the future? Should you avoid burning any bridges? You might be having so many queries in your mind.

We are trying to mention here the things that you should keep in mind while declining a job offer. These points will also teach you how to decline a job offer politely and gracefully -that is actually significant!

  1. Decline a job: But don’t burn the bridge

Just like its normal for employers to reject job candidates, it’s completely okay for you to refuse an employer. But the point is that you should not do it in a manner that all the ways for the future communications get closed!

There are proper, appropriate & vulnerable tracks that should be followed while declining the offer. You need not to burn the bridges by inappropriate behaviors, writings, and talks.

‘To decline a job‘ is not a problem, you are free to refuse their offer. But how to decline a job offer politely that should be thoughtful. The way you select to refuse, the words you choose to convey your message should be a result of thorough thought process! Just don’t spoil everything, while declining the offer.

  1. Decline a job: But inform the employer as soon as you decide

Once you are ready with the decision of not accepting the offer, call or email the employer and let them know right away. Never delay, as that can really cause an inconvenience to them. This may also create a disappointment and frustration that you didn’t tell them sooner? Plus, they may have other candidates on hold who would be delighted to receive the offer once you decline it.

So, decline a job, but choose carefully how to decline a job offer politely!

  1. Decline a job: You can do it through an email, but a phone call is even better

People usually turn down the jobs via email, so if you also choose that route, the world won’t implode. But to call and inform politely would be the more gracious move.

The HR manager who was dealing with you might have emotionally involved in you as they are offering you the job. To take care of all the aspects is needed, not to end the things in worse manner!

Also, you should be aware that the ‘Timeliness’ is more important than connecting on the phone, keep this in mind. And if declining the offer by phone would ask days to the process, you should go ahead and send an email. It will be better! You can state a few lines such as, “I’d planned to reach you on the phone, but wasn’t able to call immediately. So, I chose to inform you through the email to avoid the delay of the process.”

  1. Decline a job: But place a sensible reason

If you have decided to decline the job offer, you should state a rational reason while doing so. This point might seem unfair to you as employers turn down candidates all the time without mentioning any reason! Agreed! But it is not necessary to follow the same route!

You can come across better and should preserve the relationship for the future. It would be beneficial to you only if you would be careful about how to decline a job offer politely. Giving some amount of explanation for your decision is sensible.

It is not necessary that your reason should be an extensive record of all your concerns about the job or the other reasons making you decline the job offer! Rather it would be enough to say something like, “Thanks so much for considering me for the job, but after a lot of thought, I’ve decided to decline the offer. As I am in need to focus on a few other roles that I think are more in line with the goal I am trying to achieve in my career.”

  1. Decline a job: ….. But Wait!!!

You are free to decline the job……but wait!!! Their further offer may suit you!!!

It’s entirely possible that your reason may encourage the concerned manager to get a way out to address your problem. And he may try to offer you some better circumstances such as a better salary plan, or say they may permit you to work remotely [if the location is the issue]. And in some cases, you may find yourself able to work for the same company!

But again if they offer something that is not enough to change your mind, it’s okay just to state, “Thank you so much for your offer. But I don’t think it’s exactly what I’m looking for right now, but I really appreciate you tried to make it work.”

You should study properly how to decline a job offer politely.

  1. Decline a job: thank the company people for their time

See, when we decline a job offer we are hurting and disappointing the company and the HR manager. So we should take responsibility to make them feel better at the same time.

When you are turning down the offer, you can say something like, “I appreciate the efforts and time you spent dealing with me about the position. I cherish a hope that our paths may get crossed in the future.” These are the courtesy and manners about how to decline a job offer politely.

If you really liked the company or the manager the most and thought you might be interested in working with them in the future, you can even mention something like, “I’m impressed by the work you’re doing in company X and would love to find a way to be a part of it down the road, even though the salary/place or timing didn’t work out this time.” To decline a job offer should decimate you as less as possible.


So, it’s okay to decline a job offer. But it’s smarter to keep open the ways for future even when this time you are declining the offer. Also if you are turning down the offer, it’s significant to remain thoughtful, polite, and sensible towards the company people. And most important is that it would be beneficial to you only to leave an exemplary impression this time, to work with the same company in future!!!

Read More Related Posts: Designers Make Handsome Money Online.


Author: Nehal.VRK

Hello Friends......I am a Freelance Writer. I cover Content Writing, Creative Writing, Editing, Translating from English to Hindi and vice-versa. I usually pen on the subjects which touch my heart and soul. When I see cruelty in the world......I try to find a Lighthouse in the storms of Our World..........

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